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Why Document Management is Necessary for your Organization

You’re sitting at your desk, when suddenly an e-mail from your boss requesting the latest version of a critical policy document she urgently needs for a meeting arrives. No sweat, you will easily find it on your company’s document share drive. You begin by looking in the likely places starting with your department folder you think it should be in – no luck. No problem, you will just use the search box to find the document, typing in a predictable title. There are plenty of document matches for your search but you know that not one is the document you

Top 6 Other Names For Intranet Software

You may remember my last post about stellar intranet experts and thought leaders I researched to get a better understanding of this fascinating and exciting industry. As I’m still fairly new to this industry, I take every opportunity to learn more about intranets as I can. In my research, I’ve found intranets are referred to as so many different things, it’s hard to keep up! Everything from ‘Internal Website’ to ‘Web Workplace’, intranet software can have many names. My blog post today covers what other names for intranet software are, and what other software systems an intranet replaces. What is

The Importance of a Cool Intranet Solution

Get out your binoculars folks. Beyond the hills is a massive group of young and talented misfits that have learnt to value the meaning of cool. Many organizations today are faced with a Baby Boomer generation approaching retirement and now is a critical time more than ever for organizations to start attracting Millenials to their workplace. Beat your competitors by getting a head start on the development of your future assets. Build a talent pool that encourages future innovation, creativity, technical adeptness, cultural understanding and competitive advantage. With an increasingly rampant competitive business sphere, great young minds have a long

Improve Employee Retention with Elearning

With the job market improving, employee turnover is on the rise. The US Bureau of Labor Statistics shows an upward trend in the number of hires, resignations, and job openings within the last three years. Reducing staff turnover and training new employees is a key challenge for Human Resources (HR) managers in 2014. What makes this challenge even more difficult is the lack of additional HR resources to handle the increased workload. Many short-staffed HR departments are turning to online learning or e-learning as a tool to get new employees trained quickly as well as for annual re-training. Moving Training

Agile Design on Your Intranet

As a software architect, one of the challenges I have in writing this blog is finding creative ways to connect my experience and expertise to topics that will be useful to an audience outside of software development.  I often find myself thinking about how some of the ways in which software teams approach problems can be applied to other types of projects or to life in general. Agile Development Lends to Agile Design A while back, I wrote a blog about how agile software development techniques can be applied to family life based on TED talk I had listed to

Increase Engagement with Internal Collaboration

One of the most common challenges faced by an intranet manager is discovering ways to encourage employees to sign into and utilize the intranet that they have worked so hard to create.  In my experience, this is most often an IT admin within the company who has been tasked with developing an intranet to meet a specific company need such as an Online E-forms Application, a Document Management System, or a tool to enhance workplace culture. What often ends up happening, however, is that the optional applications and capabilities of the intranet exceed the initial sought for applications - while

3 Steps to Buying an Intranet Software

For a first-time buyer, choosing a new intranet software can be a daunting, time-consuming process. Each organization holds different values and is looking to achieve different goals, which means an intranet that works for one company, may not be the right fit for another. The following three simple steps will help to identify the specific needs of your business, and ensure a successful intranet purchase: Set Your Goals, Choose Your Features Identify Show Stoppers Create a Short List & Try It Out!

4 Essentials for Your Marketing Intranet

Evaluating, selecting and implementing an intranet software solution can involve a number of key internal stakeholders.  One stakeholder that is often overlooked or out of the loop is marketing.  We see numerous intranet projects pushed onto the IT department, without the engagement of other internal stakeholders to guide the selection, design, architecture and implementation of their new intranet. One such stakeholder that can have a real impact on employee adoption and employee engagement of your intranet is the marketing department.  The difference between a truly engaged marketing intranet and those left disengaged by marketing and other key internal stakeholders can

An Interview with Non-Profit Intranet Manager Elkie Wills

Non-profit organizations have very special needs when it comes to a company intranet. The essence of community and collaboration has to resonant through a non-profit intranet, along with the essential business tools, operational procedures and administrative tasks. Non-profits with multiple office locations often use a company intranet to create a sense of community, camaraderie and boost morale.

Top 5 Intranet Predictions for 2013

Every year the foundation of intranets remain but how we use the intranet evolves. In the past few years focus has revolved around the social intranet and it has taken center stage. Our prediction is that in 2013 the tables will turn and the business intranet will prevail. But that is just the tip of the iceberg for change in 2013. The business intranet will continue its path to becoming a central tool for productivity, efficiency and simplicity for businesses.  Here are a few more intranet predictions for 2013: